Picture this: Your 500-adviser network produces 25,000 suitability reports annually. Each takes 90 minutes to complete manually. That’s 37,500 hours, the equivalent to hiring 18 full-time paraplanners just to handle documentation.
Yet time isn’t your biggest problem. Inconsistency is.
Large advisory firms juggle hundreds or thousands of client cases, and each Suitability Report must be accurate, compliant, and on-brand. But report creation remains manual and siloed, consuming valuable adviser and paraplanner time. Industry data show advisers still spend hours on post-meeting documentation and compliance checks.
When advisers create reports manually, you get 500 different approaches to the same regulatory requirement. Some advisers write detailed risk assessments, others produce bare-minimum summaries. Adviser A creates thorough, well-structured reports but takes two hours per client. Adviser B produces compliant but generic reports in 45 minutes. Both meet your minimum standards, but client experience varies wildly.
Regulatory bodies now require full traceability and audit trails for advice documentation, so firms must move past fragmented processes. Meanwhile, your best advisers spend their time formatting documents instead of developing client relationships.
Central Governance for Multi-Adviser Teams
Enterprise advice networks need central control over documentation. Head offices must ensure every adviser’s report uses approved templates, disclaimers and risk assessments.
Here’s how most firms try to solve this: They create detailed template libraries, require approval workflows, and mandate regular compliance reviews.
The result: advisers spend more time on administration while consistency remains elusive.
Aveni Assist flips this approach. The platform lets firms upload their own Word-based Suitability Report templates (complete with branding and tone) and distribute them across all advisers, with role-based permissions to lock down boilerplate sections. This self-service template management means compliance managers can update content centrally (no developer help required 😎) and push changes firm-wide.
Large teams benefit from tiered workflows and permissioning: managers review AI-generated drafts before client delivery, ensuring consistent quality. Role-based access controls and digital audit trails help meet security and governance needs.
By embedding templates and logic in the advice workflow, Aveni Assist turns each adviser’s case into a standardised process. One wealth firm noted that Aveni is in use across advisory businesses of “varying size,” highlighting its suitability for both boutique practices and large multi-branch networks.
Learn how advisers are cutting report creation time from hours to minutes →
Automated Suitability Reports from Client Data
Most suitability tools assume single-adviser relationships. They can’t handle the reality of team-based advice where context matters more than individual meetings.
Aveni Assist automates report writing by pulling together all client data (rather than from just one meeting). When advisers record their planning calls, Aveni’s AI extracts key facts and fills them into the report narrative. It combines multiple meeting summaries, fact finds, CRM records and client documents to create a coherent, personalised Suitability Report.
Here’s what happens in practice. Client X starts with Adviser A for protection needs, moves to Adviser B for investment planning, then works with Adviser C for pension transfers. When Adviser C picks up the pension case, they see the full context: previous risk assessments, investment preferences, life changes discussed in earlier meetings. The final suitability report reflects the complete advice journey, not just the latest conversation.
There’s no rebuilding templates from scratch. You simply use your firm’s approved template. Because the AI is tuned for financial advice (aware of current rules like retail investment thresholds and fees), it reliably populates financial figures, risk statements and calculates charges. The result is a report draft in minutes instead of hours, letting advisers focus on client conversations rather than administrative tasks.
Discover how AI is transforming the complete adviser workday →
Designed for Control, Governance, and Audit Readiness
Regulators insist that AI-driven advice tools be transparent and auditable. Most firms fail this test. They can show individual reports meet requirements, but can’t demonstrate that their process produces consistent outcomes across different advisers, clients, and market conditions.
Compliance is built in at every step with Aveni Assist. The platform keeps a full, searchable audit trail of the data sources behind each recommendation. Every statement in the report can be traced back to a meeting transcript or document, making it easy for compliance teams to verify or audit.
Aveni’s architecture enforces transparency: every AI-generated sentence links to source data, and human reviewers must sign off before a report is final. Moreover, Aveni Detect (the quality-assurance module) can analyse 100% of client calls for policy compliance, far beyond what manual sampling allows.
One study of automated document workflows found that consistent, timestamped records “make it easier to demonstrate end-to-end regulatory compliance and trace accountability”. Reports from Aveni Assist arrive auditable and explainable, ready for internal or regulatory audit.
See how firms are achieving 100% call monitoring with AI-driven compliance →
Enterprise Benefits: Efficiency, Oversight, Trust
For large advice firms, the business impact is tangible. Automating Suitability Reports frees advisers and paraplanners from repetitive admin, potentially saving hundreds of hours per year per adviser on documentation. That reclaimed time can be spent on higher-value client work or growing assets under management.
A 200-adviser network reduced average report creation time from 105 minutes to 15 minutes using automated suitability generation. Annual time savings: 15,000 hours. Cost reduction: approximately £450,000 in adviser time alone.
At the same time, centralised workflows ensure every report meets the firm’s standards. Consistency and compliance are no longer left to chance. One finance leader noted that Aveni Assist has helped “ensure we maintain the highest standards while reducing the time spent on manual processes”.
Firms using automated audit trails have seen dramatic compliance improvements. One report found a team achieved “zero non-conformities” in its audit after switching to digital audit logs and automated checks.
Key benefits include:
- Faster reporting: Automates most of the writing work, cutting report prep from hours to minutes.
- Full traceability: Every recommendation links back to source data, helping meet FCA/SEC documentation rules.
- Centralised governance: Templates, disclaimers and tone are managed company-wide, so all advisers use the same compliant language.
- Scalable oversight: Role-based reviews and 100% call analysis give compliance teams full visibility across branches.
- Higher adviser productivity: With fewer manual tasks, advisers spend more time on client strategy and business development.
Explore how AI helps financial firms outsmart regulatory risks →
Implementation That Works
Large network rollouts fail when they disrupt existing workflows or require extensive retraining.
Aveni Assist deployment starts with pilot groups using existing document templates. No format changes, no new approval processes, no disruption to client experience. The system replicates your current templates while automating data population and ensuring consistency.
Templates can be modified gradually based on pilot feedback. Integration with existing systems happens in phases. Training focuses on specific roles, so advisers learn different features than compliance teams or paraplanners.
Making Enterprise Compliance Work For You
In today’s advice industry, firms must deliver personalised guidance at scale and prove every step was compliant. Generative AI is seen by experts as a key enabler of this goal, when used with proper controls.
Smart firms view compliance as a business enabler rather than a regulatory burden. Consistent, professional documentation enhances client confidence. Efficient processes free adviser time for revenue-generating activities. Audit-ready systems reduce regulatory risk and examination costs.
Aveni Assist enables this transformation by making high-quality documentation the default option. Your network can maintain current standards while preparing for stricter requirements. As regulations evolve, template updates deploy across your entire adviser base.
The alternative? Continue spending 37,500 hours annually on manual documentation while hoping consistency emerges through process improvement and oversight.
Ready to scale your advice operations? Aveni Assist can replace legacy template tools with an AI-driven solution that keeps your compliance team in control.
